The Alexa App, In-Depth, Part 2 (Smart Home Series, Part 3)

The Alexa App, In Depth, Part 2:
Personalizing, Refining, and Customizing Alexa;
News Briefings, Lists, Timers, and Alarms

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This is the second part of a series on using the Alexa app, and the third article in our series on Smart Home Devices.  Part 1 introduced the Alexa app, talked about setting it up, accessing menus, and using Alexa as a media player and audiobook reader, as well as about pairing devices to the app. Today, we continue our in-depth look at Alexa and how to use it, discussing the settings menu, lists, alarms, and reminders. We'll go through the Settings Menu, item by item, so you can customize your device, as well as your Sports and News Briefings.  We will also learn how to change Alexa's defaults. Part 3 will look at calling and messaging, adding additional Alexa skills, and fun things to do with Alexa. Then we will move on to smart home devices, and using them with your Echo device. We are breaking this down as there is A LOT to learn. However, once you finish going through this series, you will be an Alexa Master.  And you'll enjoy having a Voice Controlled Personal Assistant even more.

If you haven't already read Part 1, we suggest you do so before reading this week's post.  And if you want to be notified when new articles are published, please subscribe to this blog and/or follow us on Twitter (@techlaurels.)  You can use the appropriate widgets in the sidebar to do either.

The Settings Menu

You can find "Settings" near the bottom of Alexa's menu. The Settings menu is, of course, where you can adjust the settings of the Alexa app, as well as of your paired Amazon Devices.  The first part of the menu lists the devices, (Echos, Dots, Dash Wands, Fire TVs, etc.,) while the lower half, titled "Accounts,"  adjusts various Alexa functions. At the bottom is a "General" section with your Alexa history, as well as app information. There is also an entry here to add a new Alexa device.  The settings section is where you customize and personalize Alexa and your connected devices.

Part 1 discussed how to set up a new device, so we will not repeat that here.  Instead, we'll talk about adjusting settings on devices already paired to the app, as well as using the Settings section to personalize the way Alexa responds.

Of course, the Devices section lets you set-up and change each Alexa compatible device. The Accounts section helps you personalize the way Alexa responds to various requests. The most important parts of each section are detailed below.

Convert a PDF or Scanned File into Editable Text, Using Google Drive

Apply OCR to Previously Saved or Scanned Documents;
Easily Convert PDF Files into Editable Formats

 

The articles in this blog are inspired by real life issues.  This weekend, I received a call from a less-skilled user. All of his electronic files had "disappeared" from his PC, and he was busy trying to recreate them from hard copies. He had already scanned a bunch before he discovered the scanned files were not editable.  Rather, he had a bunch of files that had basically been scanned into giant graphics. Was there anything he could do?

We discussed that, in the future, he needed to look for a "Scan to OCR" option in his scanning software. Most scanners include a Scan to OCR plug-in. (We also had a long conversation about disappearing files, and what that might mean, as well as setting up cloud backup through Backblaze to prevent these issues in the future.) But believe it or not, all was NOT lost. It is NOT too late to convert those scans. There is an easy way to apply OCR to saved files, using Google Drive and Google Docs.

What is OCR

OCR stands for Optical Character Recognition. OCR takes electronic information stored in an image format, (like GIF, JPG, PDF, or PNG,) and converts it into characters your programs can understand.  When you copy or scan something, basically a device is taking a picture of whatever you lay on its bed. Electronically, it saves a series of dots, rather than a series of letters and numbers. If you wish to edit a scanned document, first you MUST convert it back from a bunch of dots to characters software can recognize and understand. This process is called OCR, or Optical Character Recognition.

Most popular scanners come with OCR software.  If you are scanning a document, and you will want to edit it later, you should look for the “scan to OCR” option in your scanning software.  (It may also be called "Scan to Doc.")

If you have a document that has already been scanned to an image-based format, you will need to convert it using OCR BEFORE you can edit it.. This is also true for files you have stored on drives and other media.

OCR Using Google Docs

Google Drive contains a free and easy way to convert image-based files to editable text.  This is especially handy for PDF files, as well as files received as e-mail attachments. Google Docs has hidden OCR capabilities. You can open a file stored in Google Drive with Google Docs, and run it through an OCR plug-in while you're doing so. The steps are outlined below.

Reader View in Firefox

Reader View: A Firefox Feature for a Cleaner Web Page

Reader View Strips Out Everything But the Content
It Also Can Read the Content Aloud to You

In the early days of the World Wide Web, browsers did not support a lot of fancy stuff.  Animated GIFs and Blinking Text were about the most sophisticated design elements available. But as the web matured and browser technology advanced, the average web browser was able to support a whole slew of features. Not only did we start seeing multi-columned web pages, we started seeing pop-ups, ads, and a lot of clutter.  This is fine on a lot of web sites, but sometimes we just want to read the main content, without a lot of distracting elements.  Sometimes, we yearn for the early days of the web, when information was presented cleanly, and in a decent sized font.  Reader view is here to help a user achieve that look.

What is Reader View?

Reader view, also referred to as Reader Mode, is a feature that strips away all extraneous content, leaving you with just the "guts" of the page.  It strips away things like menus, buttons, ads and background images, leaving you with just the main content. It also changes the page's text size, contrast and layout for better readability.

To demonstrate, I zoomed our last post to 50% in both "regular" and "reader" modes. Then I took screenshots.

Here it is in "regular" mode:

Tip: Convert That Old Computer to a Safer Internet Machine

Pre Windows 7 Machines are NOT SAFE for Surfing the Internet

Neverware's Cloud Ready is a Safer Alternative

If there's anything the recent ransomware attacks proved, older computers are just NOT the best choice for surfing the Internet.  Both Microsoft and Apple pushed users to upgrade their Operating Systems, due to security vulnerabilities that were currently being exploited.  Folks running Windows 10, and those who keep their Windows 7 systems updated had no worries.  The ransomware could NOT attack their systems.  However those running Windows XP and/or Vista were extremely vulnerable.  In fact, most viruses are designed to attack older operating systems and those that are not kept patched.

However, most older systems are unable to handle Windows 10.  Many users are stuck with 7, XP, or even (shudder) Vista, as their budgets do not allow for new machines.  Many people have older systems lying around they'd like to re-purpose for children or as spares.  Do you have to abandon all hopes of surfing safely with an older machine?  Heck no!  Neverware is here with a solution. It can convert that old computer into a much safer, Internet Machine.  Neverware will help you convert that dangerous old laptop into a Chromebook.

Quick Tip: What is a "Hamburger" Menu?

I got a call from one of my people the other day: "I am supposed to open my Hamburger Menu. What in tarnation is that?  Do I need to hit a McDonald's?"  I laughed and explained it is just a term for modern day application menus.

Those of us who computed pre-Windows recall having to remember what each function key did.  We used templates for every program, reminding us which function key corresponded to what menu command.  When Windows came out, using function keys was replaced with using pull down menus, accessed via the ALT key or through a mouse click.  We got used to using pull down menus.  We liked pull down menus.  But then they started disappearing.
   

   

The "Hamburger Menu" is what has begun replacing pull down menus.  This is, in part, due to the "Mobile Revolution" and the proliferation of smartphones and tablets.  On mobile devices, touchscreen and taps replace mouse clicks.  Pull-down menus were difficult for fat fingers.  Mobile devices do not have a lot of screen real estate either, leaving little room for a menu to stretch across the screen.

RoboForm: Absolutely the Best Password Manager

My FAVORITE Browser Utility!
Stores Log-ins and Fills Forms Quickly and Easily

Never Lose a Username or Password Again

  

RoboForm Review:

Password Managers:

It seems as if people have issues with lost passwords on a daily basis. I cannot believe there are people out there who still are not using password managers. There are many password managers from which to choose, some free and some paid, and some are most definitely better than others.

What is a Password Manager?  Simply put, it is an application that stores a database of your username and passwords.The better ones also include form-filling capabilities, so you can enter your information into a log-in form with a single click.  Most will also generate strong passwords for you. They are basically electronic safes for your digital personal information.  They are handy-dandy little things, especially in light of all the usernames and passwords a typical person needs to remember these days.  And having to reset passwords can be a real PITA, especially when you are short on time.  That is why if you're not using a Password Manager, I suggest you choose one and start using it immediately.

But don't pick just ANY Password Manager.  This IS your Personal Information, after all.  You don't want to trust the WRONG software with such valuable data.  You need to ensure the one YOU pick is secure and not easily hacked.